Saturday, September 15, 2007

How bad is your boss?-PART II

'How bad is your boss'asks Shyamal Majumdar, writing in Business Standard. From his piece, I learn there is a 'bad boss' contest running on www.workingamerica.org and it seems there is no shortage of horror stories on the subject.

There seem to be a huge number of bosses out there who either take all the credit for themselves, or who think you have no life outside work, or who give out too many tasks with impossible and constantly changing deadlines. There are stories about bosses who are pathological liars, or control freaks, or someone who has the IQ of an eraser. The boss also seems to be having the spine of a jellyfish — someone who would never stand up for you.

Shyamal observes that some of these comments are obviously exaggerated, it's a fact that there are enough bosses who can make your life into a Dilbert strip.

Which is why I guess the
'Hari Sadu' ad by job site naukri.com brings a smile on most people's faces.
Though no organised surveys have been done on this issue, an informal study in India a few years ago found that almost 75 per cent of the employees surveyed identified their boss as a lousy manager.

Well, here's the view from the boss side of the fence. It is neither easy or fun being one. The most difficult lesson I learnt when I set up my own company was how hard it is to go from being an employee to an employer.

But you don't have to go the entrepreneurship route to go through this painful transition. Two, three, max four years into your job you'll find yourself having to supervise people working under you.

Suddenly it's not enough to do your own work well – you have to be responsible for their work as well. Many times, it seems, it would be far quicker to do the job yourself. But that's not the answer.

Mistakes are made. You can't yell, yet you have to let the person know something went wrong. Or well, you can yell– but then you'd be a bad boss. It seems perfectly unfair – someone else screws up and you have to broach the subject with patience and understanding instead of venting your own anger and frustration.

Being a boss – a good one - requires a great deal of emotional energy. As you rise higher and higher, you just need more and more of it. Remember the old aying 'lonely at the top', even in the flattest of organization structures.

There is an 'Us' and 'Them' pecking order, Upto a point – even as someone's boss – you are an 'Us'. At some point your designation, salary and role put you in the bracket of 'Them'.

Now people are noticing what you wear, how you conduct yourself, gossiping about something you said or did. This is all natural – you were doing it not long ago. But.. it takes some getting used to! And some people just never do.

Organisational issues

As Shyamal notes, part of the 'bad boss' problem lies in faulty executive promotion policies. For example, a company promoted its engineers to managerial positions for the wrong reasons, that is, technical competence rather than managerial proficiency…

He goes on to give the example of Microsoft, which has created a separate status scale for its software engineers. The basic idea being that managers gain promotion as they take on more people and greater responsibility, and software engineers gain in status and pay as they demonstrate brilliance.

Well, this should be emulated in just about every profession (the most brilliant writers often make lousy editors because, saddled with admin and production burdens they cease to write - and lose the very passion that brought them into their jobs!)

But, we also need to develop leadership capabilities in people as they rise up the ladder. It's tempting to believe leaders are born not made but poor behaviour and attitude can be corrected. Not always, but since bad bosses affect everything from individual performance to overall morale – one has to try!

Toxic subordinates

Shyamal notes that behavioural studies have found that bad bosses believe in the following:
  • The average person dislikes work and will avoid it he/she can;
  • Therefore, most people must be forced with the threat of punishment to work towards organisational objectives;
  • The average person prefers to be directed; to avoid responsibility; is relatively unambitious, and wants security, above all else.
In Hindi there is a saying – taali donon haathon se bajti hai. As a boss I would have to say there are also a number of 'bad' employees who believe in the following:

My current job is not good enough for me. (But I'm still working here till I get something better!)

My boss is always out to get me (My performance is never the issue)

I am super talented so I am entitled to ___________

Fill in the blank with anything from 'disregard the boss' instructions' to 'come 2 hours later to work than everyone else'

Jack Welch write about 'boss haters' in his book 'Winning'. These are the people who are cynical about authority and 'constantly exude low-level negativity towards "the system"... their bosses feel it and return the favour."

'Winning' is replete with advice for people at all rungs of the corporate ladder. For people just starting their careers, a very important tip from Welch:

"I would describe the my work-life balance as an old fashioned chit system. People with great performance accumulate chits, which can be traded with flexibility. The more chits you have, the greater your opportunity to work where and how you want."

In short, no one is 'entitled' to anything – you have to earn the trust and respect of your boss, just as he/ she has to earn yours. Far too many young people joining the workforce today aren't really recognizing this fundamental principle.

Also, if you keep hopping from job to job – because today the environment allows that – you never really accumulate enough of those chits.

The generation gap

A rare article with some insight in

ET noted:
Growing up in post-liberalisation India, amid a buoyant economy, with the India story only getting brighter… India's Generation …have seen few failures and fewer hardships. Disillusionment sets in fast, and the patience threshold is low.

The article quotes the example of a management trainee who came to meet K Ramkumar, HR head of ICICI Bank.

Sir, my boss spoke to me in a language which even my father would not use. I felt very bad. Nobody has ever spoken to me like that. I have always done well in my life," he said. He wanted to quit. His boss had told him, "You are no good. You have to work hard."

Tolerance is in short supply today – and a 'bad' boss and a tough one are often mistaken. A bad boss is one who – besides being a taskmaster – is one who diminishes you, does not add value to you.

A tough boss is one who may stretch you to the limit. But there is learning and growth in working with that person as well. And of course if you are really lucky – you find a mentor – a boss who actively works to bring out the best in you.

Subroto Bagchi, CEO Mindtree, once wrote a tribute to all the bosses he'd worked with who made him what he is today. If someone were to do a 'great boss' contest – they just might be surprised.

by Rashmi Bansal in JAM Magazine

How bad is your boss?-PART I

Many companies end up converting exceptional performers into sub-standard managers. It may be sheer coincidence but an interesting one nevertheless. Just when Working America, a federation of unions in the US, has started a "My Bad Boss Contest", the latest issue of BusinessWeek has a column by Jack and Suzy Welch, titled "Are you a boss-hater?"

The former GE chief feels boss-haters generally suffer from the "everyone is dumb but me" mindset and are unable to see the value in any person above them in a hierarchy. Too many companies perform well every day — returning billions in profits by inventing, making, selling and distributing products and services — for bosses out there to be total nincompoops, Welch says.

But going by the response to the bad boss contest on www.workingamerica.org, an overwhelming number of corporate citizens don't seem to agree with Welch, and have no shortage of horror stories about the men or women they report to. Workers have been invited to share their best stories about their worst bosses in the contest and each week's top vote-getter will be eligible to compete for the grand prize — a seven-night vacation getaway and $,1000 for a round-trip air fare — to be announced by August 16.

There seem to be a huge number of bosses out there who either take all the credit for themselves, or who think you have no life outside work, or who give out too many tasks with impossible and constantly changing deadlines. There are stories about bosses who are pathological liars, or control freaks, or someone who has the IQ of an eraser. The boss also seems to be having the spine of a jellyfish — someone who would never stand up for you.

There is also the obsessive micro-manager who would give assignments but then manage them to death. He trusts his people the way you would trust a five-year-old behind the wheel of the car. Then there is this officer talking about his table-thumping boss who ordered managers to instil fear in workers to boost productivity.

Some of these comments are obviously exaggerated, especially as they are written by anonymous people, but it's a fact that there are enough bosses who can make your life into a Dilbert strip. A vice-president in a premier engineering company in India says his boss — a perfect gentleman otherwise — would start wandering in the reception hall at 6 pm to make sure no one left work before him. Though no organised surveys have been done on this issue, an informal study in India a few years ago found that almost 75 per cent of the employees surveyed identified their boss as a lousy manager.

Behavioural studies have found that bad bosses believe in the following:
  • The average person dislikes work and will avoid it he/she can;
  • Therefore, most people must be forced with the threat of punishment to work towards organisational objectives;
  • The average person prefers to be directed; to avoid responsibility; is relatively unambitious, and wants security, above all else.
The major reason why companies are saddled with such managers are the short-sighted and faulty executive promotion policies practised by many of them, which result in converting exceptional performers into mediocre or sub-standard managers. For example, a company promoted its engineers to managerial positions for the wrong reasons, that is, technical competence rather than managerial proficiency.

HR experts say companies must first find out whether the candidate has the right combination of mental abilities, personal interests and personality traits to allow for success as a manager. Companies like Microsoft or GE would promote even an average accountant to a manager because he has the potential to outperform an outstanding accountant in the same managerial position. This does not mean that the outstanding accountant should be ignored, but that the career ladder for him may possibly lie sideways rather than head upward.

One solution could be to move away from the culture of rigidly hierarchical structures. Look at Microsoft, which has created a separate status scale for its software engineers who can get higher compensation and external profile than their managers, the basic idea being that managers gain promotion as they take on more people and greater responsibility, and software engineers gain in status and pay as they demonstrate brilliance.

The old corporate ladder that stretches to the executive suite need not be available for everybody. Even Welch would agree to that.

by Shyamal Majumdar in Business Standard

10 Tips for Crafting Eye-Catching-By Peter Newfield

Your cover letter presents your intentions, qualifications and availability to a prospective employer in a succinct and appealing format. As your first chance to make a great impression, a personalized letter indicates you are serious about your job search. Your resume can give the nitty-gritty of dates, places of employment and education, but your cover letter must entice the reader to consider you amidst hundreds, or even thousands, of candidates for any one job opening.

1. Do You Really Need a Cover Letter?
You bet! Just as you would never show up unannounced at a prospective employer's door, your resume should never just appear solo on a decision maker's desk. Your cover letter is your first opportunity to introduce yourself, present your qualifications and show the search committee you are a potential candidate for the advertised position.

2. Personalize It to the Company.
Anyone can reproduce a "canned" cover letter and hope for the best.Instead, take a few minutes to personalize your letter to show a company you are serious about working there. State the reason for your interest in the company. Show that you have done your homework by mentioning company specifics such as a department, a new project or a recent acquisition. Address the cover letter to a specific individual whenever possible.

3. Why are You Sending Your Resume and Cover Letter?
Cover letters should be clear and to the point. Include the specific job title, two to three reasons why your experience makes a good fit and a brief outline of your career highlights.

4. Highlight Your Strengths.
You may be a great person and never call in sick, but prospective employers really want to know why they should consider you for this position. Brag a little! Give a few facts, list relevant skills and state accomplishments on recent jobs that will be impressive.

Examples:
· Increased overseas sales by 93 percent.
· Negotiated new financial leases or loans.
· Implemented new training programs that reduced staff turnover by 15 percent.

5. State Your Intentions and Qualifications Right up Front.
Don't expect a senior personnel manager or recruiter to wade through a mishmash of information on your cover letter before understanding why you are sending your resume.

6. What Makes You Different?
Emphasize your skills, talents and experiences to show how you would be a valuable addition to the team. If you have relevant volunteer or professional experience, mention it briefly in your cover letter. For example, if you are an accountant who serves as volunteer treasurer for a nonprofit community health organization, include that information. Or if you are an international sales rep who has lived in Europe and Asia and speaks several languages, add that to your letter.

7. No Negative Information.
Never include personality conflicts with previous employers, pending litigation suits or sarcastic remarks in your cover letter. If you are bad-mouthing your present place of employment, interviewers may fear a repeat performance if they hire you.

8. When Should You Include Salary and/or Relocation Information?
The rule of thumb is to always include salary requirements and/or salary history in the cover letter if a prospective employer requests it. For example, you could write: "My salary requirements are $60,000-$75,000(negotiable)." Or you might write: "My current salary is $53,000 at XYZ corporation." Eliminating this information from your cover letter may justify your resume getting tossed out. Never include salary and relocation information on your resume -- only address this information in your cover
letter.

9. Take Action Steps.
Take a proactive approach in your cover letter. State the fact that you are available for a personal interview; give your home, work, email and/or cell phone numbers where you can be reached; note that you will follow up by phone (whenever possible) to provide any additional information required.

10. Be Direct!
A professionally written cover letter and resume can open the door to your next position on the corporate ladder or to a new career in a different field. A clean, error-free presentation, combined with strong phrasing and solid facts, will encourage the reader to review the attached resume and call you in for an interview.

Peter Newfield is President of resume writing service Career Resumes..


Sunday, September 9, 2007

How Resumes are read?

Resumes are rarely read. They're first scanned, usually by HR (Human Resources) or the internal recruiter. Each resume is scanned in about 10 seconds; HR scans hundreds daily and doesn't have the time to read resumes in detail. Even if it did, it's unlikely it could perform a detailed screen because HR is recruiting for multiple disciplines and understand each discipline only at the conceptual level. So, it's looking for keywords. You're competing for the reader's attention. If a quick scan captures the reader's interest, he or she reads your resume in detail.

Descriptive Titles
Resume reviewers first scan your resume looking at the positions you've held and the companies for whom you've worked. Their eyes scan your resume from company/position to company/position. This is why it's important to use descriptive titles for the positions you've held. When your assigned title does not accurately communicate your duties, substitute a more descriptive and accurate title. For example, if your title is “secretary” but you provide administrative support to an executive, then using a descriptive title like “Executive Administrative Assistant” will be more effective. An example from the engineering field: I

Keywords
Reviewers also look for keywords. You can influence how the reader scans by selectively bolding or underlining words you want to highlight. Highlighting keywords in this manner helps capture the reader's eye. Highlight only those parts of your background that relate most to the position you're seeking. Highlighting too many words will be counter-productive. Be very selective with the words you highlight.

Two Different Readers
After your resume is scanned by (HR), it goes to the hiring manager. Hiring managers invest more time reading each resume, looking for compelling reasons why they should interview you. They're also looking for reasons not to interview you. Hence, be sure to highlight accomplishments you've achieved so the reader can visualize the results you can achieve for them.

Resume Length
One page resumes are appropriate for individuals with no more than three years of experience. The one-page resume rule is very outdated and not appropriate for most professionals. Two- to three-page resumes are very common and appropriate for individuals with at least three years of experience. Page format details such as margins (top, bottom, left and right) and font size will significantly affect resume length. Use a font size of at least 10 point, which is the minimum most people can comfortably read. An 11-point font is best for most resumes.

Sunday, September 2, 2007

Why do Employees hate their Managers and ultimately Quit?

Do you know why employees leave the company? Even with good salary and compensation? Listen up employers and managers. Bruce L. Katcher and Adam Synder published 30 Reasons Employees Hate Their Managers - What Your People May Be Thinking and What You Can Do About It.

Being an employee and an employer myself, I will attest that these 30 reasons mentioned in the book are all true but I will only highlight some of them here.

In chapter 4, the title is, "Nobody Appreciates My Hard Work". Every employee should feel appreciated in small or big things they have done. Who in the world does not want to be appreciated anyway? In work, home, and even team play, people are looking for to be acknowledged. You would not imagine the impact to them even simple note like, "Nice design colors", "Great job mom", "Nice post"(for bloggers) or "That is a nice pass" (if you are playing basketball.) Just be careful though to sound like you are faking it. They will know it too. Believe me.

"Management Does not Listen To Employees". What is the feeling of being ignored? How can employees trust the judgment of management when their good suggestions are ignored?

"There Are Too Many Damn Meetings". This is something I really, really, hate. Many managers thought that activity means productivity and having many meetings means clear direction. I tell you that people usually wander especially if it is a long one.

"It is Just Not Right that We All Receive the Same Pay". I worked with company that the salary is based on level. If we are on the same level means we have same pay. If you work harder and I slack most of the time, don't you think it is unfair? One reason why companies do this is they are lazy to accurately measure performance.

Overall, I think lack of leadership skills is the root cause of this. There is so many people in senior level position does not know how to lead.

You Manage Things and You Lead People.

What's your take on this?

How to Be A Great Boss!!

If you can't stand your boss and dislike your job because of it, you are just a small part of a large community who feels the same. But what if you have recently moved into the role of a teamleader, boss or people manager yourself?

While the 'perfect boss' is a utopian concept, here is a quick checklist that will save you the heartburn of dealing with attrition and unhappy employees.

Always meet your people with a great smile

A smile can make a lot of difference. Always be cheerful and energetic and spread the attitude within your team or organisation. It drives great results. A smile and a warm handshake can wear off the stress that most employees go through, not to mention that it adds to your desirability factor at work. Also, smiling is contagious, and most people will find it easy to forgive you even if you happen to be a bit demanding on occasions.

Catch people doing things right
People make mistakes and sometimes they can repeat them, sometimes doing irreparable damage. But, have patience and let them grow. When they do things right, find them out and tell them it's a valuable contribution thay have made. Every interaction with your colleagues in the office is either a deposit or a withdrawal. As important as the Big Picture is, it will mean little if the boss shows little value for his team members' performance on a regular basis.

Appreciate generously
There is nothing more encouraging than appreciation for the smallest of difference one makes. For eg, when you enter the office after struggling hard with the traffic jam and the office looks clean or different, appreciate the person behind the effort and make him/ her "feel" how important the effort is to the organisation. Send your team emails, create a section where people can give compliments, etc. Positive feedback helps in building long-lasting habits. If you take certain positive behaviour for granted, you will be wasting time in reinforcing them later.

Be ready to say "I am sorry'"
If you erupt in a meeting, criticise a colleague's work or make ill-timed comments that you regret, how do you bounce back? Apologise immediately to the targeted person and to everyone around. Don't offer a long justification about the work pressure or a possible misunderstanding like most bosses do. Just say "I should not have reacted that way" and "I am sorry". This will show that you are professional and reflects positively on your character. It takes years to build up a reputation, and only seconds to destroy it. No matter what, don't snap or your people will think of you as a 'reactive boss'.

Help people prepare their goals and create a checklist
Be clear in communicating the desired goals from an individual in a team or the team as a whole. You should know your people, their strengths and opportunity areas. Team your people in a way where everyone learns and compliments each other's strengths.

A good manager not only coaches an employee to develop a skill but also helps in conditioning it as a behavior. In simple words, become a mentor, ie, a wise and trusted counselor/ teacher/ trainer, who can act as a catalyst for growth and nurture potential and talent. Building teams is not a one-time effort but an everyday process. Good managers involve, engage and inspire their teams on a daily basis.

Stay sharp
Read industry publications, reports and magazines and be aware of market trends. Your knowledge will reflect when you communicate with your team and they will look to you for advice and information. They will also talk positively about you with other members of the team. There is nothing better than third party publicity as it establishes you as a thought leader within your team.

Friday, August 31, 2007

Transfer of Skills::Career Shift!!

A 52 year old General Manager, Quality Assurance, working in an engineering company, is frustrated with his job. He has worked in this industry for 30 years with multinational and Indian companies. He sees no future for himself in his present job because the next job is that of production head and he has no experience in manufacturing management. Besides, his boss is young and will remain in that role for a few more years. The company has no job that would utilise his skills; this means he will do the same work until he retires. However, when he applies for jobs in the same sector, he does not get a better role profile nor is he able to command a significantly higher salary. The sector barely has any good companies to look forward for employment. What can he do to retrain within a short time and explore options in another industry? He is worried that his expertise and competencies have become obsolete.

This situation is common for many people who have gained all their experience and knowledge in a particular domain. As the corporate world evolves, making rapid shifts in the way businesses are managed, skill sets run the risk of redundancy. There are several ways of assessing whether your skills have become outdated. You can overcome barriers to professional growth, if you carefully recognise that your abilities have a place in different contexts. Search answers to the following questions:

1. Is it that the nature of your job or the industry that has changed? -
Answer this question carefully. Businesses are cyclical and often it is not your abilities that need to be altered, but the industry that you are in that requires a switch. Some characteristics of conventional jobs are usually imperative for management. However, services and products undergo technology changes and these are interpreted as complete revision of business requirements. Ask if it is the job that is not needed anymore or whether there is a difference in the method of carrying out the same job.

2. Why you are not aiming higher? -
If the next job requires you to manage multiple areas, you could aim to achieve that by training on the job and grooming yourself to take that role! If your superior's role is significantly broader than yours, try working towards it and obtain training and experience in that direction. Allow yourself to be groomed to assume larger responsibilities.

3. Is it possible for you to move from pure functional development to well trained talent?-
As professionals in hectic operational roles, we tend to focus on our functional capabilities, not realising that business management and leadership are an integral part of any function. While honing skills in specific areas of your specialisation, it is important to nurture managerial capabilities that can be leveraged.

4. Can you focus on applicability and not specificity of your capabilities? -
Do not restrict your abilities to particular jobs or industries. Use your skills in different ways and apply them to another scenario. For example, quality is a function that is required in sectors other than manufacturing such as telecom, BPO and even healthcare. Do not get bogged down just because your exposure is limited to a specific domain. Identify other areas that could also utilise your potential and experience.